Pre-advise Export Container form

Operations Gate Pre-advise Export Pre-advise Export Container form

The Pre-advise Export Container form enables you to pre-advise export containers before they arrive at the terminal, particularly in cases where a shipping line does not provide bookings. You can use the pre-advise option to provide information about a container prior to its arrival at the terminal, saving time and trouble for the truck or train arriving at the Gate. Optionally, you can also use EDI to pre-advise containers in N4. See where this task fits in the Gate Operations process (on page 1).

To pre-advise:

Empty containers, use the Pre-advise Storage Empty Container form (on page 1).
Export containers arriving on a barge, use the Barge Stow Plan form.

To pre-advise an export container:

Enter the required and optional data in the following sections on the Pre-advise Export Container form:

Basics area (on page 1)
Routing area (on page 1)
Contents tab (on page 1)
Reefer tab (on page 1) (Only for Reefer containers)
Out-of-Gauge tab (on page 1) (Only for out-of-gauge containers)

If you try to modify an equipment's owner/line operator, you will get an error if setting INVSECURITY002 is set to True. Set INVSECURITY002 to False if you do not have a pooling agreement with the line operator/equipment owner of the last use of the container. N4 skips the pooling agreement and business group check and lets you proceed with the pre-advise.

Optionally, select the Retain Field Values? check box if you want to leave the following fields filled in for the next pre-advise:

Operator
Carrier Mode
Line Operator
Booking Number
Carrier Id
Trucking Company
Unit Notes
Vessel Visit
Port of Load
Port of Discharge
Second Port of Discharge
Origin
Destination
Freight Kind
Commodity Code
Shipper
Consignee
Reefer details

If you do not select the check box, N4 clears all the fields in the Pre-advise Export Container form after you successfully save a pre-advise.

Click Save.

N4 displays a message at the bottom of the form to the right of the button indicating whether N4 successfully saved the pre-advise or if any errors occurred. When successful, N4:

Removes the container number and gross weight data, but leaves the rest of the data from the saved pre-advise in the respective fields for the next pre-advise.
Records the UNIT_PREADVISED event for the unit. You can use the History, Events tab in the Unit Inspector to view the details of the event.

Basics area (in the Pre-advise Export Container form)

To enter data in the Pre-advise Export Container form Basics area:

In the Equipment Number field, enter the equipment number for the container being pre-advised.

If the specified equipment exists, N4 automatically fills in the Equipment Type and the Line Operator fields.

N4 updates only the line operator when you enter the first equipment number in the Pre-advise Export Container form. N4 does not update the line operator when you enter subsequent equipment numbers after pre-advising a container. To pre-advise a subsequent container for a different line operator, you must manually change the line operator.

If the specified equipment exists and is already pre-advised for the current facility with the same category and outbound carrier, N4 automatically fills in the existing container information in the form fields.
If the equipment exists with a different category and outbound carrier, N4 creates a new unit facility visit for the specified equipment.
If an Active unit already exists in the yard for the Equipment Number specified, N4 displays the following warning message:

An active unit [CONTAINER NUMBER] already exists in [FACILITY NAME] facility. Preadvising the same unit will overwrite the following values: Equipment Type, Gross Weight (kg), Carrier Mode, Line Operator, Vessel Visit, POL, POD, and Freight Kind. Click OK to preadvise, or re-enter the equipment number to preadvise a different unit.

If you click OK to preadvise, N4 creates an advised UFV.

If the specified equipment does not exist in the system and the check digit calculation fails, N4 displays the Action form. In the Action form, re-enter the equipment number and select the equipment type.

In the Equipment Type, Gross Weight, and Line Operator fields, enter or edit container information, if missing or incorrect.

If you change the line operator for a subsequent pre-advise, N4 clears the booking values from the previous pre-advise in the Pre-advise Export Container form.

In the VGM Weight (kg) field, enter the verified gross mass of a loaded container.
In the VGM Verifier field, enter the business party or entity that authorized the VGM Weight.
From the Carrier Mode drop-down list, select Train or Truck as the inbound carrier mode for the container.

If RLRAIL001 (RAIL_VERSION) is set to NO_RAIL, N4 does not display the Train option in the Carrier Mode drop-down list.

Specify or edit optional information for the pre-advise or go to the Routing area (on page 1) on the form.

The following table displays the optional fields in the Basic area.

Field Label	Description
Operator	Select the equipment operator for the unit. The equipment operator may or may not be the same as the line operator for the unit. If the operator ID is not unique, and if the same ID is used by an equipment operator, a railroad operator, or a trucking company owner, N4 lists all available options in drop-down list for you to select the appropriate value.
Booking Number	Enter a booking number if you want to pre-advise the container against a specific booking. If a booking number is specified (or edited in case of an existing pre-advised container), the routing information and some of the content information (except commodity) is pre-populated with the information in the selected booking. If the specified booking does not exist for the selected line operator, and the line operator allows Ad Hoc Bookings, a new booking is created using the routing, content, and hazards information specified. The new booking also has a booking item for the selected equipment type and the quantity is set to 99. If the specified booking exists but a booking item does not exist for the specified equipment type, and the line operator allows Ad Hoc Bookings, a new booking item is created for the selected equipment type and the quantity is set to 99.
Order Item	N4 displays this field only if the ARGOORDER_ITEM001 (DISPLAY_ORDER_ITEM_WIDGET) setting is set to true. Enter an order item, from the specified booking, for the container. For hazardous order items, the Order Item field's list of values display the IMDG class and UN number. This enables you to select the appropriate order item when an order contains more than one hazardous order item. If the selected order item has a Grade defined, N4 does not associate the grade with the equipment.
Carrier Id	Enter the carrier ID based on the Carrier Mode selected for the pre-advise. If the Carrier Mode is: Truck: Enter the Truck ID. Train: Enter the Train ID.
Seal Number 1	Enter the first Seal Number for the container.
Seal Number 2	Enter the second Seal Number for the container.
Seal Number 3	Enter the third Seal Number for the container.
Seal Number 4	Enter the fourth Seal Number for the container.
Trucking Company	Select the trucking company that will pick up the unit from the facility. The lookup field displays only the trucking companies that exist at the current scope level. To add a new trucking company, use the Trucking Company form (on page 1).
Unit Notes	Enter any notes for the unit.

Routing area

To enter data in the Pre-advise Export Container form Routing area:

In the Vessel Visit, Port of Load, and Port of Discharge fields, specify or edit the routing information for the selected container, if missing or incorrect.

You can use the VESLVVFM003 (ACTIVE_VISIT_FORWARD_VIEW_DAYS) configuration setting to restrict the number of vessel visits by their estimated time of arrival (ETA) date. If you do not restrict the number of vessel visits, N4 displays a maximum of 1000 records in the Vessel Visit lookup field.

Specify or edit optional information for the selected container or go to the Contents tab (on page 1) on the form.

The following table displays the optional fields in the Routing area.

Field Label	Description
Second Port of Discharge	Select a second port of discharge for the container. The lookup list displays only the routing points defined at the current scope level. To add a new routing point, use the Routing Point form.
Origin	Enter the point of origin of the cargo in the unit.
Destination	Enter the final destination for the cargo in the unit. This is the location where the cargo is stripped from the container.

Field Label

Description

Second Port of Discharge

Select a second port of discharge for the container.

The lookup list displays only the routing points defined at the current scope level. To add a new routing point, use the Routing Point form.

Origin

Enter the point of origin of the cargo in the unit.

Destination

Enter the final destination for the cargo in the unit.

This is the location where the cargo is stripped from the container.

Contents tab

To enter data in the Pre-advise Export Container form Contents tab:

From the Freight Kind drop-down list, select or edit the freight kind for the selected container, if missing or incorrect.

If you are pre-advising the container against a booking, the Freight Kind specified in this field must be the same as the Freight Kind specified for the booking.

Use the Add Hazard button to add and edit hazards for the selected container.

If you specify hazards as part of the pre-advise, N4 updates the associated booking, if specified, with the hazards.

The following table displays the optional fields in the Contents tab.

Field Label	Description
Commodity Code	Select a commodity code from the lookup field. The lookup field displays only the commodity codes that exist at the current scope level. To add a new commodity code, use the Commodity form. If you select a Commodity Code that requires a certain temperature range, you must enter the required temperature in the Temp. Required field on the Reefer tab (on page 1). If you do not enter a required temperature, this may result in reefers not getting plugged in or being stored at inappropriate temperatures.
Shipper	Select the shipper for the container. In addition to selecting a value from the lookup field, you can also enter a new value in the Shipper field. For more information, see Using lookup fields. If you have the Organizations - Add (ORGANIZATIONS_ADD) privilege, N4 allows you to enter a new shipper or consignee that does not already exist. N4 then adds a new record for the specified shipper or consignee and displays it in the Shippers & Consignees view. If you do not have the Organizations - Add (ORGANIZATIONS_ADD) privilege, you can only select an existing shipper/consignee from the lookup field.
Consignee	Select the consignee for the container. In addition to selecting a value from the lookup field, you can also enter a new value in the Consignee field. For more information, see Using lookup fields. If you have the Organizations - Add (ORGANIZATIONS_ADD) privilege, N4 allows you to enter a new shipper or consignee that does not already exist. N4 then adds a new record for the specified shipper or consignee and displays it in the Shippers & Consignees view. If you do not have the Organizations - Add (ORGANIZATIONS_ADD) privilege, you can only select an existing shipper/consignee from the lookup field.

Field Label

Description

Commodity Code

Select a commodity code from the lookup field.

The lookup field displays only the commodity codes that exist at the current scope level. To add a new commodity code, use the Commodity form.

If you select a Commodity Code that requires a certain temperature range, you must enter the required temperature in the Temp. Required field on the Reefer tab (on page 1). If you do not enter a required temperature, this may result in reefers not getting plugged in or being stored at inappropriate temperatures.

Shipper

Select the shipper for the container.

In addition to selecting a value from the lookup field, you can also enter a new value in the Shipper field. For more information, see Using lookup fields.

If you have the Organizations - Add (ORGANIZATIONS_ADD) privilege, N4 allows you to enter a new shipper or consignee that does not already exist. N4 then adds a new record for the specified shipper or consignee and displays it in the Shippers & Consignees view. If you do not have the Organizations - Add (ORGANIZATIONS_ADD) privilege, you can only select an existing shipper/consignee from the lookup field.

Consignee

Select the consignee for the container.

In addition to selecting a value from the lookup field, you can also enter a new value in the Consignee field. For more information, see Using lookup fields.

Reefer tab

The following table displays the optional fields in the Reefer tab.

Field Label	Description
Temp. Required (C)	If the selected container is a reefer, enter the required temperature for the container.
Humidity required, %	Enter the percentage of humidity required.
Ventilation Required	Enter the ventilation required for the container. Use the Ventilation Unit field to select a unit for the value specified in this field.
Ventilation Unit	Select one of the following as the unit for the value specified in the Ventilation Required field: Percentage Cubic Feet/Minute Cubic Meters/Hour
O2 required, %	Enter the percentage of oxygen required.
CO2 required, %	Enter the percentage of carbon dioxide required.
Must be On-Power Time	Enter the date and time by when a reefer container must be connected to an electrical outlet.
Requested Off-Power Time	Enter the date and time by when a reefer container must be disconnected from an electrical outlet.

Out-of-Gauge tab

The following table displays the optional fields in the Out-of-Gauge tab.

Field Label	Description
Overlong Back (cm)	Enter the dimensions by which the equipment is out-of-gauge at the back.
Overlong Front (cm)	Enter the dimensions by which the equipment is out-of-gauge in the front.
Overwide Left (cm)	Enter the dimensions by which the equipment is out-of-gauge on the left side.
Overwide Right (cm)	Enter the dimensions by which the equipment is out-of-gauge on the right side.
Overheight (cm)	Enter the dimensions by which the equipment is out-of-gauge at the top.